Outlook Integration

LeaveWizard provides you with the option of integrating your Leave Wizard account with your Outlook account so that you can view leave information in your LeaveWizard system via your Outlook calendar.

How do I achieve Outlook Integration?

If you are a LeaveWizard administrator user then you have the option to either subscribe to the whole company calendar or just your own personal calendar. If you are a team member user then you only have the option to subscribe to your personal calendar.

1. If you are an administrator user and you wish to subscribe to the whole company calendar, please navigate to the correct page by following Administration/Settings. You will then see the Company Details form which shows your current stored settings. Below this you will see a section entitled ‘Outlook Integration’.

2. If you are a manager or team member user, or an administrator user and you wish to subscribe to your personal calendar, please navigate to My Settings/Outlook Integration.

3. To enable LeaveWizard to integrate with your Outlook account, you will need to tick the box ‘Enabled’ as shown in the below screenshot. By default Outlook Integration is disabled, this is because the iCalendar subscription protocol known as “webcal:” does not support the secure https protocol and therefore any calendar event information that you publish will not be encrypted. You must understand this before you enable Outlook Integration. If you have any questions or concerns about this then please do not hesitate to contact our support team.

4. To start the integration process you will then need to click on the link ‘Subscribe to <calendar type> leave.’ Your computer will then bring up an ‘External Protocol Request’ requesting permission to launch an external application to allow the two software packages (LeaveWizard and Outlook) to be integrated. You will need to click ‘launch application’ here (see below screenshot).

7. Your Outlook account will be automatically opened and a pop up box will appear asking whether you wish to add this internet calendar to Outlook and subscribe to updates (see below screenshot). Click yes here. This will integrate your LeaveWizard calendar with MS Outlook. Whenever you send and receive email your local copy of your LeaveWizard calendar will be automatically updated with any new leave requests.

8. You also have the option to ‘Download leave file for the entire company’ or ‘Download your personal leave file’. Clicking the ‘Download leave file for the entire company’ gives you a one-off snapshot of all leave contained within LeaveWizard. This file will not be synchronised whenever mail is sent from within Outlook.